Simple Workflow. Powerful Results.
From zero to professional invoicing in minutes. Follow these steps to get your business running smoothly.
Sign Up & Set Up Your Profile
Create your account in seconds. Add your company details, logo, and default invoice settings. Choose your preferences for document numbering, terms, and currency.
- Add your company name, email, and phone
- Upload your company logo
- Set default payment terms (e.g., Net 30)
- Configure invoice numbering style
Add Your Clients
Manually add clients one by one, or import them in bulk using a CSV file. Store all client information in one secure, centralized database.
- Add individual clients with contact details
- Import up to 1000 clients at once via CSV
- Set client-specific payment terms
- Store billing and shipping addresses
- Add multiple contacts per client
Create Your First Document
Generate professional invoices, proformas, or waybills in seconds. All documents auto-calculate taxes and totals. Customize the template to match your brand.
- Select client and auto-populate their details
- Add line items with model number, description, quantity, and price
- Auto-calculate VAT (7.5%) and WHT (5%)
- Choose from 6 document types: Proforma, Sales Invoice, Waybill, Shipping Waybill, Letterhead, or Receipt
- Use AI to generate letterhead body content in one click
- Preview, download as PDF, or send directly via email
Send & Track
Send documents via email directly from Growth-Ledger. Track when clients view them and automatically send reminders for unpaid invoices.
- Send documents directly to client emails with tracking
- Share a secure Client Portal link — no login needed for your client
- Update implementation status: Approved, In Assembly, Ready for Delivery, In Transit, Delivered
- Clients can give consent-to-proceed directly in the portal
- Track document opens, views, and payment status in real-time
- Use AI to generate professional payment follow-up emails (Pro)
Track Bookkeeping & Performance
Go beyond invoicing. Get a full Profit & Loss view, track every operating expense, and see cashflow trends — all without a separate accounting tool.
- View Profit & Loss: Revenue, COGS, Gross Profit, Net Income
- Log operating expenses across 10 categories (Rent, Salaries, Marketing…)
- Analytics dashboard: invoiced vs paid, outstanding, net cashflow
- Monthly trend charts for invoiced, paid, and expenses
- Best-sellers report: top products by units sold and profit
- Double-entry accounting ledger auto-posted on invoice finalization (Pro)
Before vs After
❌ Without Growpins Ledger
- ✕Creating invoices manually in Word/Excel
- ✕Calculating taxes and totals by hand
- ✕Losing track of unsent/unpaid invoices
- ✕Sending invoices as email attachments
- ✕Following up manually via WhatsApp/calls
- ✕No visibility into payment status
- ✕No expense tracking or P&L reporting
- ✕Clients have no visibility on order progress
✓ With Growpins Ledger
- ✓Professional invoices created in seconds
- ✓Auto-calculated VAT (7.5%) and WHT (5%)
- ✓All 6 document types in one workflow
- ✓Direct email sending with open tracking
- ✓Client Portal for real-time order visibility
- ✓AI-generated follow-up emails (Pro)
- ✓Full P&L, expense tracking, and cashflow analytics
- ✓Save 30-40 hours monthly, focus on growth
See Your Time Savings
Here's what you'll save with Growpins Ledger
Creating an invoice
Calculating taxes
Sending & tracking
Following up
Per invoice: ~45 minutes saved
For 50 invoices/month = 37.5 hours saved monthly!
Advanced Workflows
Proforma to Invoice
Send a proforma first, then convert it to a final invoice. Perfect for advance payments or formal quotes.
✓ Send proforma for approval
✓ Receive payment confirmation
✓ Convert to invoice with one click
✓ All history preserved
Payment Reminders
Set automatic reminders for overdue invoices. Let AI generate professional follow-up emails.
✓ Automatic reminders at 7, 14, 21 days
✓ AI-generated email templates
✓ Custom reminder messages
✓ Track which clients pay on time
Multiple Document Types
Create invoices, proformas, waybills, and receipts all from the same platform.
✓ Invoice - standard billing document
✓ Proforma - advance quote
✓ Waybill - proof of delivery
✓ Receipt - payment confirmation
Data Import & Export
Move data in and out easily. Import clients, export for accounting or taxes.
✓ Bulk import clients via CSV
✓ Export invoices for tax filing
✓ Generate financial reports
✓ API for integrations (coming soon)
Ready to Get Started?
Join 500+ businesses already streamlining their invoicing