Free Medical Invoice Generator
Itemized bills for clinics, labs, and pharmacies: services with amounts, patient and HMO references in the notes, a due date, and your facility's payment details - downloaded as a PDF, free, no sign-up. Service descriptions only; diagnoses stay in the medical record.
Line items
100% free and private - your document is generated entirely in your browser. Nothing is uploaded unless you ask us to email it, and even then we keep only your email address, never the document.
Was this tool helpful?
Rate it and tell us what you'd like it to do - we read every note.
Anonymous - no account or email needed.
Medical Invoice FAQ
What should a medical invoice include?
The facility's name, address, and contact details; who is being billed (the patient, their HMO, or a company); each service as its own line - consultation, tests, procedures, medication - with amounts; the patient reference and any HMO authorization code in the notes; the total due; the due date; and payment details. Itemized bills speed up HMO processing and reduce disputes.
Should diagnoses appear on the invoice?
No. An invoice travels through accounts departments, HMO desks, and email inboxes - it should carry service descriptions and references, not clinical details. Use neutral line descriptions ('Consultation - specialist', 'Laboratory investigations') and keep diagnoses in the medical record where they belong.
How do I bill an HMO versus a self-paying patient?
Same invoice, different 'Bill to'. For HMO cases, bill the HMO and quote the authorization code and patient reference in the notes; for self-paying patients, bill the patient directly. If the HMO covers part, invoice the HMO for their portion and the patient for the co-payment as separate documents - mixing them delays both payments.
Invoice or receipt - which does the clinic issue?
Both, at different moments. The invoice requests payment (before or after treatment, per your policy); the receipt proves payment happened. Our Medical Receipt Generator handles the receipt side, including deposits and balances.
How is this different from a Growpins Ledger account?
This tool makes one bill at a time. A free Growpins Ledger account stores patients and HMOs as clients, remembers your service price list, numbers invoices automatically, and tracks which bills are paid, part-paid, or overdue - so the front desk isn't reconstructing accounts from a carbon-copy booklet.
Running a clinic on carbon-copy booklets?
Growpins Ledger stores patients and HMOs as clients, keeps your service price list, numbers invoices automatically, and shows what's paid, part-paid, and overdue - with receipts and bookkeeping built in. Built by the team behind Growpins, founded by Dokun Bamigboye. Free tier, no card required.
Get Started FreePayment received? Issue the Medical Receipt, or browse all free tools.